Overview

Parks & Rec

Welcome to Parks & Rec, a web-based application designed to manage recreation class schedules, registrations, contact lists, and facility rentals. The application consists of a management component that provides the setup and administration features and a citizen portal that makes the information available to citizens through the Internet.

Citizens may browse, view, and pay for recreation classes online. They also may order required or suggested materials for participation in their registered activities. Once registered, Parks & Rec stores the contact information, including family relationship mapping and activity history.

A key component of Parks & Rec is the class scheduling functionality used to create and manage classes for your community. In addition to creating the classes, the class scheduling functionality lets you do the following:

  • Provide class registrant restrictions related to minimum or maximum age, gender-specific, or community residency requirements.
  • Set class schedule time and duration, including the registration period.
  • Provide a list of requirements or suggested tools for the class—for example, swim goggles, books, sewing tools, and so on.
  • Create custom data-entry fields specific to a class type.
  • Create reports of registrant and activity details.

For facilities personnel, the application provides scheduling functionality and facility rental management features.

Configurable system settings provide role-based security options; custom field sets to be associated with classes; user-defined setup for class groups, class statuses, class types and fees; fee structures with general ledger account relationships for events and activities; and user-friendly portal presentation options.

Parks & Rec includes GIS functionality that provides a heat map for a specified class. It also provides residency verification according to a registrant’s physical address.

Parks & Rec also provides customizable reporting using a Microsoft® SSRS (SQL Server Reporting Services) interface.

In the omnibar at the top of each page of the application, the Parks & Rec link takes you to the contact, class, expense, rental, and report pages that your parks and recreation personnel use to manage programs and activities. The Administration link takes you to the setup pages for the application, including system and portal settings. The question mark icon takes you to Help Central for the Parks & Rec application and a menu of on-screen walk-thoughs.